Senior Executive, Purchases and Contracts

About the Role

The Senior Executive, Purchases and Contracts is responsible for supporting and managing the purchasing activities of the organization to ensure that all procurement processes are centralized, efficient, and compliant with established policies and procedures. This role involves coordinating administrative, contractual, and operational aspects of purchasing and partnerships, maintaining accurate records, and ensuring adherence to applicable laws and regulations. The position requires strong analytical, negotiation, and communication skills to achieve optimal value and service from suppliers while supporting internal departments in their procurement needs.

Key Responsibilities

• check_circle Assist in developing and updating purchase plans, policies, and procedures in alignment with organizational objectives and regulatory requirements.
• check_circle Coordinate administrative, contractual, and operational aspects of purchasing and partnership activities.
• check_circle Review and prepare requisitions, bid bonds, purchase orders, procurement expenses, contracts, invoices, and related documents to ensure compliance with purchasing policies and regulations.
• check_circle Support departments with quotations, advertising bids, publishing award notices, and communicating with unsuccessful tenders.
• check_circle Maintain complete and updated purchasing records, data, and invoices within the system.
• check_circle Ensure all new partners are properly registered on the Partners Portal.
• check_circle Advise stakeholders on standing orders, supplier selection methods, and fair competition practices.
• check_circle Negotiate contracts, terms, and conditions with suppliers to secure the best value and service.
• check_circle Comply with internal and local information security, health, and safety laws, regulations, and policies.

Qualifications

• check_circle Bachelor’s degree in Management, Business Administration, or a related field from an accredited university.
• check_circle 1–3 years of professional experience in a similar or related position.
• check_circle Strong ability to manage multiple tasks in a fast-paced environment.
• check_circle Excellent negotiation and customer service skills.
• check_circle Proficiency in database management and computer applications.
• check_circle Ability to gather and analyze statistical data and generate reports.
• check_circle Strong organizational and time management skills.
• check_circle Ability to prepare accurate and comprehensive documentation.
• check_circle Excellent communication skills in both Arabic and English.
• check_circle Ability to establish and maintain effective working relationships and use independent judgment to analyze and resolve problems.